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Reimbursements/Travel

Reimbursement/Travel Forms

Form Name

Description

User

Return to Name/
Method

Return by

Expense Report (Form A-8)

Form to request reimbursement of employee-paid costs of District travel.

Enter the appropriate mileage rate on the form: 

Mileage rate for 2018 is $0.545 per mile.

Mileage rate for 2019 is $0.58 per mile.

Employee Accounting Dept via Inter-District Mail Within 10 days of return from trip. 
Eye Exam Reimbursement Request (Form A-11A) Form to request reimbursement of employee paid vision co-pay for employee and/or dependents. Employee Human Resources Dept via Inter-District Mail As needed within fiscal year 
Fingerprinting or TB Test Reimbursement Request (Form A-11B) Form to request reimbursement of employee paid fingerprinting or tuberculosis testing. Employee Human Resources Dept via Inter-District Mail  As needed within fiscal year

Misc. Mileage Reimbursement Claim 

Form A-7

Form to request reimbursement for employee use of a personal vehicle for District business.

Enter the appropriate mileage rate on the form: 

Mileage rate for 2018 is $0.545 per mile.

Mileage rate for 2019 is $0.58 per mile.

Employee Accounting Dept via Inter-District Mail Monthly
Request for Revolving Cash Fund Check-Form A-2

Form to request a check for individual registration costs in excess of $50 requiring pre-payment.

Form cannot be used if the vendor accepts purchase orders.

     
Request for Reimbursement (Form A-11D) Form to request reimbursement for purchases made by employees on behalf of the District.  All purchases must be pre-approved by the employee's supervisor, and reimbursements should not be paid for purchases from vendors that accept District purchase orders. Employee Accounting Dept via Inter-District Mail Within 10 days of purchase. 
Travel and Training Request Form TTR

Form to request approval of travel and training. 

Form should be provided to the employee's supervisor for authorization. 

Board approval must also be obtained for out-of-state travel, except for the Reno/Tahoe area. (BP 3350)

Enter the appropriate mileage rate on the form: 

Mileage rate for 2018 is $0.545 per mile.

Mileage rate for 2019 is $0.58 per mile.

Site/Dept

Direct Supervisor

____________

For Board Approval contact
 Teresa Flores 

4 weeks prior to event

6 weeks prior for travel requiring Board approval