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Student Google Accounts

Policies in Vacaville USD

Account creation and settings:

  • Accounts are created for all students in grades TK - 12.
  • Usernames are district email addresses based on student id number and ending in @vacavilleusd.org
  • Passwords are given to the students and teachers at the beginning of the year; students in grades 5 and up are prompted to change the password when first logging in each year.
  • Parents should keep a list of their students’ passwords so they may log in and monitor the account.

Account access:

All accounts, grades TK-12, have access to Google Drive for creating Google Docs, Slides, Sheets, and Drawings, as well as Google Classroom for collaborating with their teacher(s) and classmates.

 

Access To...

Grades TK-3

Grades 4-6

Grades 7-8

Grades 9-12

Gmail*

No

Yes, with other VUSD accounts only

Yes, within VUSD and selected sites such as SchoolLoop

Yes, within VUSD and selected sites such as SchoolLoop

Share Google documents

With other VUSD accounts only, and these students are hidden in the directory of users.

Yes, with other VUSD accounts only

Yes, with other VUSD accounts only

Yes, within and outside of VUSD

Comment on Docs, Slides...

Yes

Yes

Yes

Yes

Chat on Docs, Slides, etc.

No

No

No

No

Sites

View only

Grades 4-5 View only

Grade 6 Create and view

Create and view

Create and view

Currents

No

No

No

No

Chat

No

No

No

No

 

*If you would like your student’s name and email hidden from the global directory, please notify your student’s principal by email or in writing.

Google Safety Information

  • Google for Education (G suite) is transparent about data collection policies and follows FERPACOPPA, as well as all California Privacy Laws. Visit the Google for Education website for information on Google’s privacy practices.
  •  
  • While VUSD data is stored on Google’s servers, they do not own VUSD data. Google’s systems are among the industry’s most secure.
  •  
  • You can find more information about G Suite for Education privacy on their website.

Google Applications
 

GmailGmail Logo

 

Google Mail, or Gmail, is an email service where students and teachers can communicate together by sending email to each other. Gmail offers an effective and efficient way of notifying students of new assignments, graded assignments and other classroom-related notifications. 

 

Google DriveDrive Logo

Google Drive is a cloud based storage for all students to store their files including documents, images, videos and audio based files. All DJUSD students have unlimited storage and can access their files from any web enabled device (laptop, desktop, and mobile) as long as they are signed into the DJUSD student account.

 

Google DocsGoogle Docs Logo

Just like Microsoft Word, Google Docs is a word processing application where students can collaborate with their peers and teachers at the same time on the same document. Google Docs automatically saves to a students’ Google Drive.
 

Google Slides

 

Google Slides is a presentation tool where students can create slides with 

images, text, and video to create an easy presentation. Students can choose from a variety of templates or can be creative with their own blank slide.
 

Google Sheets

Google Sheets, much like Excel, is a spreadsheet editor for students to keep data organized and create easy-to-read charts and visualizations. This also works great with Google Forms.

 
Google Workspace Accessibility

  • Voice Dictation in Google Docs
    • In any Google Doc select the “Tools” tab at the top of the application.
    • Then select ”Voice typing”
      • You might need to give your Web Browser (Google Chrome) access to your microphone.
    • Start speaking to have your voice turn into text.
  • Google Translate
    • Don't forget, you can always translate this website in 50+ different languages by selecting "select language" at the top right of this page. 
    • In Google Docs you can select “Tools” and then “Translate document” to translate a doc.
    • You can also you https://translate.google.com to access Google Translate
  • Keyboard Shortcuts