Vacaville Unified School District

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Reimbursements/Travel

Reimbursement/Travel Forms

 

Form Name

Description

User

Return To

Name/Method

Return By

Expense Report (Form A-08)

 

Form should be completed to request reimbursement of employee-paid costs of District travel.

Enter the appropriate mileage rate on the form: 

Mileage rate for 2018 is $0.545 per mile.

Mileage rate for 2017 $0.535 per mile.

Employee  Accounting Dept via Inter-District Mail Within 10 days of return from trip. 
Eye Exam Reimbursement Request (Form A-11A) Form should be completed to request reimbursement of employee paid vision co-pay for employee and/or dependents. Employee  Human Resources Dept via Inter-District Mail As needed within fiscal year 
Fingerprinting or TB Test Reimbursement Request (Form A-11B) Form should be completed to request reimbursement of employee paid fingerprinting or tuberculosis testing. Employee  Human Resources Dept via Inter-District Mail  As needed within fiscal year

Mileage Reimbursement Request (Form A-07)

2016

Form should be completed to request reimbursement for employee use of a personal vehicle for District business.

Enter the appropriate mileage rate on the form: 

Mileage rate for 2018 is $0.545 per mile.

Mileage rate for 2017 $0.535 per mile.

Employee  Accounting Dept via Inter-District Mail Monthly 
Request for Reimbursement (Form A-11D) Form should be completed to request reimbursement for purchases made by employees on behalf of the District.  All purchases must be pre-approved by the employee's supervisor, and reimbursements should not be paid for purchases from vendors that accept District purchase orders. Employee  Accounting Dept via Inter-District Mail Within 10 days of purchase. 
Travel and Training Request Form

Form should be completed for all out-of-county travel and training.  Form should be provided to the employee's supervisor for authorization.  Board approval must also be obtained for out-of-state travel, except for the Reno/Tahoe area. (BP 3350)

Enter the appropriate mileage rate on the form: 

Mileage rate for 2018 is $0.545 per mile.

Mileage rate for 2017 $0.535 per mile.

Site/Dept

Direct Supervisor

____________

For Board Approval contact 

Teresa Flores 

4 weeks prior to event

6 weeks prior for travel requiring Board approval