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Jennifer Lubbers - JLubbers@VacavilleUSD.org
Student Information Data Asst. for Ed. Services
(707) 453-6153

Records and Transcripts

Privacy Rights

Pursuant to the "Privacy Rights of Parents and Students Act of 1974" this is to inform you of your rights regarding student records.  The rights apply to the parents of minors, and to students age 18 or older (but not to their parents unless they are declaring the student as an income tax deduction).  You may request an opportunity to inspect any and all official school records, files, and data related to your child.  Students 18 or older have the right to access their records.  If information in the file is inaccurate, misleading, or inapporpriate, you may request removal of the information or include a statement disputing the material which you challenge. If the school fails to respond to your request to review these records, you have the right to file a complaint with the State Department of Education.

 
TYPES OF RECORDS 
The district maintains several kinds of records.  The building principal is responsible for their custody and requests for access must be directed to him/her.  Staff members (teachers, counselors, and other student services personnel) have access to the records to review your child's academic, physical, and social development for the purpose of enhancing his/her academic or educational program.
 
Files include:
  • a permanent record of birth information, periods of enrollment, and scholastic records;
  • a cumulative record of test scores, developmental information, courses of study, and disciplinary notations;
  • an attendance file;
  • health records
  • records required for admission to, and progress in, special education programs;
  • teachers' observations and recommendations in regard to educational and social development.
  • The files are reviewed periodically by the staff to insure that information is accurate and appropriate.  Removed material is destroyed in accordance with State Law.

Record Information

REVIEW OF RECORDS 

It is the policy of the Vacaville Unified School District to provide parents and other persons authorized by law the right to inspect and review any and all official records, files and data concerning pupils, and to deny access to such records to persons not authorized by law.

  • Parents have the right to inspect and review any and all school records, files and data related to their minor child.  The school will make these documents available for inspection at a mutually convenient time during the regular school day.
  • If the information in the files is inaccurate, misleading or inappropriate, the parent may request the removal of the information or may include in the file a statement disputing the material being challenged.  District staff will inform parents of the procedures to be followed in making such a challenge.
  • The school district is not authorized to permit access to student records to anyone without written parental consent, except to the following: school personnel with legitimate educational interest; schools of intended enrollment; specified local, state and federal authorities; and institutions entitled by law to such information.
  • The school may release without prior consent certain "directory information" (student's name, birth date, birthplace, address, major field of study, awards, participatio in sports or other activities, dates of attendance and previous school attended) to the news media, parent-school organizations or to employers. No directory information will be released to anyone if the parent requests that the district withhold such information.
 
REQUISITION OF A TRANSCRIPT 
High school transcripts are retained at the school site in perpetuity.  All outstanding student debts must be cleared to obtain copies of transcripts.  Three years after the date of graduation the student cumulative file is destroyed.  The transcript is retained at the school of attendance indefinitely.
 
To request a transcript for a graduate or a non-graduate, contact the registrar at your last school of attendance.

Contact Information

There is a charge for transcripts, payable upon request. To request a transcript for a graduate or non-graduate, contact the registrar at your last school of attendance:

 
Contact WCW registrar at 453-6902 for transcript requests.
 
Contact VHS registrar at 453-6027 for transcript requests.
 
Contact CHS registrar at 453-6215 for transcript requests.
 
Contact BCS registrar at 453-7319 for transcript requests.