Vacaville Unified School District

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Facilities Use Request

Vacaville Unified School District is pleased to announce a new online facility request and rental system designed to provide a positive user experience for all. With the new system, reservation requests can be submitted easily and will be handled more efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes and pay online.


In partnering with Facilitron, we are launching web-based facility web sites for each school with facility availability – allowing facility use requests to be submitted at any time.  You can view all district facilities at:


Facilitron will assist with the set-up of organizational accounts and the verification of their non-profit status (if applicable). Facility use payments include PayPal, major credit cards, and checks. Proof of insurance can be conveniently uploaded into the platform, and/or it can be obtained directly through Facilitron.


Our new Facilitron system was beta launched on June 1, 2016, and will be live for all sites beginning on July 1,  2016. After this date, the best way to secure a site is to create a Facilitron account and place your request. If you need any assistance setting up an account and/or in placing a facility use request, you can contact Facilitron directly at:, or by calling them at: 800-272-2962.


As a District we look forward to continuing our partnerships with our community members and the Vacaville Unified family. We have included a Quick Start Guide instruction link on the right hand side of this page.

Facilities Use Request

Please follow the link below for Facility Use Requests

Facilities Use Request Quick User Guide

Click on the link below to access the Facilities Use Request Quick User Guide


QSG-User-UserGuide-v4.1 (1).pdf

Schedule of Fees

Group I - Free Use*

All school-related groups including only:

  • Student Government
  • Student Advisory Groups
  • Parent Advisory Groups
  • School Clubs
  • Senior Citizen Groups or Clubs
  • Boy Scouts/Girl Scouts
  • Bluebirds
  • Brownies/Cub Scouts
  • Campfire Girls
  • 4-H Clubs
  • Booster Clubs
  • Employee Associations or Unions
  • County Office of Education-sponsored Groups
  • Superintendent or Board Advisory Groups or Committees
  • School Athletic Teams
  • Government Election Activities

Group II - Cost Use*

Organizations, groups, and/or individuals shall pay cost use rates for uses of school facilities and grounds where admission or other fees are charged to members or participants, or contributions are solicited. Non-profits shall show proof of non-profit status from the California Secretary of State in order to obtain this rate instead of paying commercial rate below.

  • Non-profit Groups promoting or supporting youth
  • Other Non-profit Groups
  • Churches and Church-sponsored Groups or Activities
  • Club Athletic Teams
  • Bobby Sox
  • Little League
  • Pop Warner
  • Adult Athletic Practice Groups
  • Sponsoring Language Classes
  • Landowners/Homeowners Associations
  • College/University sponsored Activities/Groups
  • Special Interest Organizations/Clubs Associations
  • Swim/Water Polo Clubs/Associations/Groups
  • Weight Reduction Groups

Group III - Commercial Rate*

Organizations, groups, and/or individuals shall pay commercial rates when the proceeds of the use are for-profit or for entertainment events, individual activities or any other use not mentioned in Group I or Group II above.